Presentation Guidelines 2018-03-13T15:29:34+00:00

Platform Presentations

  • You will have 20 minutes total: 15 minutes for the presentation and 5 minutes for discussion and questions.
  • PowerPoint or PDF presentations are the preferred formats for the platform presentations. Prezi can be used as an alternative but only if you access your presentation online (Prezi Desktop will not be installed). The electronic projection equipment provided in each room will include a computer equipped with Windows 10 and PowerPoint 2013. If you are a Macintosh user, it is highly recommended to test your presentation on a PC to verify it converts to Windows format accurately.
  • Computers in the session room will have an internet connection, but please bring your presentation to the meeting on a USB Memory Device.
  • Upload your presentation before the start of your session in the respective room. You should also upload any movie or audio files that you want associated with the presentation.
  • Some general advice:
    • A slide presentation should include a title slide, a slide stating the question or hypothesis to be addressed, and a slide describing the overall approach you used to address the question. A “methods” slide should be included but should never include all of the details of the method unless the purpose of the talk is to describe the method. The next several slides should present the results obtained, and a final slide should give the conclusions of the study.
    • Lettering and numbering on your PowerPoint presentation must be readable from the back of the room. Text should not exceed 8 lines.
    • An effort should be made to reduce clutter on PowerPoint slides. Prepare your slides to communicate ideas, not details. If attendees want details, let them ask you in the Q&A period.
    • Graphs are best used to convey trends, comparisons and relationships. A table in a published article is much too detailed for a slide presentation. Take the time to think through what conclusion you want to present from the table, and present the least amount of material you can to communicate that idea. A graph or photograph may better communicate your data.
    • Use horizontal position (landscape) for all PowerPoint slides.
    • Pre-meeting rehearsal by presenters is a must to ensure that speakers finish within the allotted time and the take home message of the presentation is clear. Review your presentation on a different machine from which it was originally prepared to ensure the backgrounds, transitions, video clips, graphics and linked images appear properly.

At the Meeting

  • Be in the session room at least 15 minutes before the beginning of your session, and introduce yourself to the session chair and to upload your presentation and any movie or audio files that you want associated with the presentation.
  • Stay on schedule. You are allotted 15 minutes for your presentation and 5 min for discussion. The session chairs have been instructed to require all speakers to adhere to this limit. A general rule for the amount of slides to be presented is one per minute available presentation time.

Posters

Poster Layout

  • Posters should not exceed 4 feet x 4 feet (120 cm x 120 cm).
  • Minimum font size for all text is 18 pt. (figure captions excluded).
  • Text and graphics must be readable from 2 meters (6 feet) away.
  • Use simple backgrounds; do not distract from the message. Aim for clarity and simplicity.
  • Generally, posters should have the following sections (but may also have additional sections): Introduction and Objectives, Materials and Methods, Results and Discussion, Conclusions.
  • Use bullets and keep text to a minimum. Do NOT include your abstract on the poster. The temptation to overload the poster with excessive text and data should be resisted. Where possible, organize tables and figures chronologically in vertical progression. Be clear and concise in all statements.
  • The poster should be understandable without oral explanation.
  • Avoid excessive use of organization logos or advertisements.

Poster Display

  • Your poster number is your Abstract ID. We will have poster socials on Tuesday and Wednesday. We will let you know which day your poster is when you register for the meeting, but here is a general breakdown: Tuesday will feature Environmental Modeling and Risk Assessment, Molecular Toxicology and –Omics Approaches, Nanomaterials in the Environment, and Public Health and Epidemiology. Wednesday will be Chemistry and Ecotoxicology of Lakes, Rivers and Streams; Marine Ecotoxicology and Chemistry; Method Development for Environmental Analytical Chemistry; and Terrestrial Ecotoxicology and Chemistry.
  • YOU are responsible for setup and take-down of your poster. Poster setup is scheduled during the afternoon coffee break and poster take-down at the end of the poster social (6:00 p.m.). We will have a place for storing posters during the day before the poster setup.
  • All posters will be located in the poster area. Please place your poster at your indicated slot based on your poster number.
  • Provide an envelope where people can leave their business cards for requests for more information. If possible, also provide hand-outs of your poster and your own business cards.
  • Be near your poster during the poster socials to answer questions.